1. Participation and Registration for non-exempted Sector Members

In reference to letter DM-25/1006, and pursuant to No. 476 of the Convention and Article 6, paragraphs 1b) and 5b) of the Financial Regulations, effective participation of non-exempted Sector Member is subject to the payment of the contributory unit, which is set at CHF 7 991.60. Payment of this contributory unit is strictly required before the entity can access the registration system. The contributory unit covers the effective participation of all delegates from the same entity, whether participating physically or remotely.

The list of exempted entities can be found here.

2. Registration process

Step 1: Express interest

The Designated Registration Focal Point (DRFP) must send an official email to sg-registration@itu.int declaring the organization’s decision to attend PP-26.
This message must include the following details: Organization name, billing address and contact details for the billing contact.
SG Registration will verify your non-exempt status and coordinate with ITU Finance to issue the applicable invoice.

Step 2: Invoice and payment

ITU Finance will issue an invoice to your billing contact containing full bank transfer details and instructions.
The preferred payment method prior to the event is via bank transfer. You must ensure that all bank and intermediary fees are covered so the full invoiced amount is received by ITU. Please account for bank processing times, which may vary by country.
Registration cannot proceed until ITU Finance has received and confirmed full payment. There is no strict deadline for bank transfers, but delays will block registration access and badge issuance. Hence organisations are encouraged to proceed for payment as soon as possible, before the PP-26 starts.

Step 3: Final confirmation of participation

Upon confirmation of payment by ITU Finance, SG Registration will enable your organization in the PP-26 registration system.
All delegates wishing to participate in the Conference must have an ITU user account and complete the online registration form. For information on how to register and other relevant information, please visit the registration page here: https://pp.itu.int/2026/en/participation/registration/.

3. Role of the designated registration focal point

The organization’s Designated Registration Focal Point is responsible for:

Confirming the organization’s participation and agreement to the organization‑level payment.
Coordinate with the billing contact and monitor the invoice and payment process.
Review and approve individual participant registrations after payment has been confirmed.
Serve as the primary contact for registration questions or discrepancies.

4. Cancellations and refunds

Any refund of the contributory fee is subject to review and a separate decision by ITU based on defined criteria. SG Registration will verify attendance records, document the case, and coordinate with ITU Finance to process the refund, which will only be paid after the conclusion of PP-26.
Organizations that decide not to participate should inform ITU as early as possible so that existing registrations can be cancelled and the organization removed from the event setup.
If an organization pays but does not participate (no badge printed or scanned, and no remote connection), or if a paid Sector Member later joins a Member State delegation instead of participating as a Sector Member, the entity may request a refund.